registers_autumn.xlsxWeek 6
Management information for UK alternative provision
Every child. Every session. Every detail.
The management system built for UK Alternative Provision — registers, safeguarding, compliance, payroll and council invoicing in one place. Built inside a working AP provision, by the people who run it.
The problem
Alternative provision runs on spreadsheets. Until it can't.
SCR_master.xlsxStaff
safeguarding_log.docxConcerns
tutor_hours_pay.xlsxNovember
invoices_LA.xlsxDrafts
one record · one truth
The same child typed into four sheets, four times.
Things fall between sheets — and nobody notices until they matter.
A commissioner asks for evidence, and it takes weeks to assemble.
One system
From enrolling a student to paying the tutor to invoicing the commissioner — one system, one record, one truth.
Connected by default
A marked session is the same fact everywhere: it is attendance, it is a tutor's hours, it feeds the commissioner invoice. Nothing is entered twice, so nothing disagrees.
Detail as a feature
Close up, the detail is the product.
Four moments, rendered as they behave: a register cell, a concern travelling, a check refusing, a record writing itself.
01
Registers to the minute. Absence codes with reasons. Timestamped as it happens.
Register · session view
Learner APresent09:04
Learner BPresent09:11
Learner CAbsent · illness—
Learner DLate · transport09:38
sealed · 09:42 · no edits without attribution
02
A concern raised in a session reaches the DSL directly. Recorded permanently. No one — at any level of access — can delete a safeguarding record.
Concern · route to DSL
Record locked · deletion unavailable
03
A tutor without the right checks cannot be assigned. The system enforces it before a placement is ever made.
Assignment · compliance gate
Tutor card
check: expired
Placement · Tuesday AM
assignment blocked
enforced at the point of action, not in a policy file
Automation
You do the teaching. It does the chasing.
- 01Unmarked registersChased with the tutor who owns the session.
- 02Expiring checksFlagged while there's still time to renew.
- 03Tutor statementsGenerated from sessions actually marked.
- 04Commissioner invoicesDrafted from contracted hours, adjusted only for tutor absence.
- 05RemindersSent inside working hours, quiet the rest of the time.
Automated where it saves you time. Deliberate where it protects a child — some things should never be one click.
Tutor experience
A tutor marks their own register in thirty seconds — on the day, on their phone.
No password: a secure link by email, every time. Tutors see their own sessions and nothing else.
Tuesday · 09:00 session
Learner A
Learner B
Learner C
Learner D
submit register
UK-built, UK-held
Your data lives in the United Kingdom.
Built for UK alternative provision, UK safeguarding duties, and UK commissioning, from the ground up.
Audit integrity
Every action carries a name and a timestamp — permanently.
Every figure traces back to an action and a person — who marked, when, what was amended. Attribution is not optional, so evidence does not need defending.
Audit log
- register.marked · staff_04 · 09:42
- absence.reason.added · staff_04 · 09:44
- concern.raised · staff_11 · 11:07
- concern.viewed · dsl_01 · 11:08
- statement.generated · system · 18:00
Append only. Every entry attributed.
Your brand, not ours
AP Track wears your name and your colours.
Your staff, your tutors and your families see YOUR provision — shaped around how your organisation already works.
We set it up with you — your data brought across, your team trained, side by side until it runs.
Example identities, not customers.
Northgate Learning
same system · your identity
Onboarding & support
We set it up with you.
We migrate your data
Your registers, learners, staff records and history come across.
We train your team
Sessions for admin, tutors and the DSL, on your own data.
We stay with you
One named contact stays with you for the whole first term.
Join the waitlist
Run the provision you always meant to run.
AP Track is in pre-launch. Join the waitlist and we'll show you the system, and ask what your provision actually needs.